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Auto Creation of an Acronym List
There is no way to do this directly in Word. There are several types of tables you can create automatically, such as tables of contents, tables of authorities, and indexes. These last two tables (tables of authorities and indexes) could possibly be used to create the acronym list, but only if they are not already being added to your document and only if you don't mind your acronym list including page numbers.
If you want to use the table of authorities tool in order to create an acronym list, Shauna Kelly has put together a great article on how this can be done. The article specifically talks about glossaries, which essentially what an acronym list would be.
There is no way to do this directly in Word. There are several types of tables you can create automatically, such as tables of contents, tables of authorities, and indexes. These last two tables (tables of authorities and indexes) could possibly be used to create the acronym list, but only if they are not already being added to your document and only if you don't mind your acronym list including page numbers.
If you want to use the table of authorities tool in order to create an acronym list, Shauna Kelly has put together a great article on how this can be done. The article specifically talks about glossaries, which essentially what an acronym list would be.
http://www.ShaunaKe lly.com/word/ glossary/ glossary. html
If you want to use the index tool in order to create your list, you can follow these general steps, assuming that the acronym, when defined, is followed by its meaning within parentheses:
1. Select the acronym and its meaning. This means that you find the first instance of the acronym in your document and then select that acronym along with the parenthetical meaning that follows it.
2. Press Alt+Shift+X to mark the selected text for the index.
3. Repeat steps 1 and 2 for the other acronyms you want in your list.
4. At the end of your document, insert your index. You'll note that this approach leaves the parentheses in your index.
If you don't want the parentheses, then you'll need to go to each acronym that you marked and display the field code
Superscripted Registered Trademark Symbol
When you typing along in Word, you can create a registered trademark symbol (circled R) by typing (r). It is AutoCorrect that takes care of this change, but the resulting symbol is not superscripted.
You can easily correct this problem by simply changing the AutoCorrect entry to a formatted entry. Follow these steps:
Highlight the registered trademark symbol that is results when you type (r).
1. Press Ctrl+Shift++ (that's Ctrl, Shift, and the plus sign). The symbol is superscripted, and it should still be selected.
2. If you are using a version of Word prior to Word 2007, choose AutoCorrect Options from the Tools menu. Word displays the AutoCorrect tab of the AutoCorrect dialog box.
3. If you are using Word 2007, click the Office button and then click Word Options. At the left side of the dialog box click Proofing, and then click the AutoCorrect Options button. Word displays the AutoCorrect tab of the AutoCorrect dialog box. (Click here to see a related figure.)
4. In the Replace box, type (r). The With box should already be filled in with the registered trademark symbol if you had it selected in step 1. 5. Make sure the Formatted Text option is selected. 6. Click Replace. Word asks you if you want to replace the existing AutoCorrect definition. 7. Click Yes. The old definition is replaced. 8. Click OK to close the dialog box. Now, when you type (r), the characters will be replaced with a superscripted registered trademark symbol.
Precise Ruler Adjustments You already know that you can precisely adjust items by using the various dialog boxes that Word makes available through the use of the menus. For instance, you can precisely adjust tab settings by using the Tabs dialog box, which is displayed by choosing Tabs from the Format menu.
Precise Ruler Adjustments
You already know that you can precisely adjust items by using the various dialog boxes that Word makes available through the use of the menus. For instance, you can precisely adjust tab settings by using the Tabs dialog box, which is displayed by choosing Tabs from the Format menu.
Spell Checking From the Keyboard
You may already know that you can right-click on a misspelled word and the resulting Context menu will display suggested corrections for your error. You may not want to use the mouse to activate this feature, however. You might not want to take your hands off the keyboard, which can slow down your editing. If you are of this ilk, there are two major ways you can display the Context menu for the misspelled word. In both instances, you must make sure the insertion point is somewhere in the misspelled word, then you can do either of the following:
·
If you have one of the 104-key Windows keyboards, press the "right-click key." This is the key next to the right Ctrl key. ·
Press Shift+F10.
Either of these methods results in the Context menu being displayed. You can then use the arrow keys to select a suggested spelling correction. Pressing Enter then makes the correction. If you don't see a suggestion you like, pressing the Esc key dismisses the Context menu
Another possible solution is to simply place the insertion point someplace before the misspelled word, and then press Alt+F7. This automatically selects the next misspelled word in the document and displays the Context menu with suggested alternatives.
Arranging Paragraphs
Sometimes you want to move a paragraph or two around in your document. For instance, you might want to move a paragraph from its current location to before the preceding paragraph. You can quickly move paragraphs by following these steps:
1. Position the insertion point in the paragraph you want to move.
2. While holding down the SHIFT and ALT keys, press the UP ARROW or DOWN ARROW to move the paragraph.
Animated Menus
One of the ways in which Word attempts to add spice to life is through menu animation. Normally menu animation is turned off, but if you have some CPU cycles to spare, you may want to give it a try (as long as you are using Word 97 or a later version). Simply choose Customize from the Tools menu, and then click on the Options tab. The Menu Animations drop-down list has these possible settings:
·
None. This is the default; there is no menu animation. In Word 2002, this option is called "System Default." ·
Random. Results in a menu using the Unfold or Slide method, at random. ·
Unfold. The menu opens up from top to bottom and left to right. ·
Slide. The menu "slides" onto the screen, progressing from top to bottom. ·
Fade. The menu "fades" in, from light to dark.
This option is available only in Word 2002.
Make your selection, then click on the Close button.
Fixing Word
Word 2000 and Word 2002 include the ability to "fix" themselves. This means that you can instruct the program to examine all its components and reload them from the original installation CD-ROMs. In order to start this process in Word, follow these steps:
1. Choose Macro from the Tools menu, and then choose Macros from the resulting submenu. Word displays the Macros dialog box.
2. Using the Macros In drop-down list, choose Word Commands.
3. In the list of Word commands, select the FixMe option.
4. Click on Run
This starts the process. You may be prompted by the program to shut certain documents or programs in order for the fixing to finish. Follow the instructions, as prompted
If you want to use the index tool in order to create your list, you can follow these general steps, assuming that the acronym, when defined, is followed by its meaning within parentheses:
1. Select the acronym and its meaning. This means that you find the first instance of the acronym in your document and then select that acronym along with the parenthetical meaning that follows it.
2. Press Alt+Shift+X to mark the selected text for the index.
3. Repeat steps 1 and 2 for the other acronyms you want in your list.
4. At the end of your document, insert your index. You'll note that this approach leaves the parentheses in your index.
If you don't want the parentheses, then you'll need to go to each acronym that you marked and display the field code
Superscripted Registered Trademark Symbol
When you typing along in Word, you can create a registered trademark symbol (circled R) by typing (r). It is AutoCorrect that takes care of this change, but the resulting symbol is not superscripted.
You can easily correct this problem by simply changing the AutoCorrect entry to a formatted entry. Follow these steps:
Highlight the registered trademark symbol that is results when you type (r).
1. Press Ctrl+Shift++ (that's Ctrl, Shift, and the plus sign). The symbol is superscripted, and it should still be selected.
2. If you are using a version of Word prior to Word 2007, choose AutoCorrect Options from the Tools menu. Word displays the AutoCorrect tab of the AutoCorrect dialog box.
3. If you are using Word 2007, click the Office button and then click Word Options. At the left side of the dialog box click Proofing, and then click the AutoCorrect Options button. Word displays the AutoCorrect tab of the AutoCorrect dialog box. (Click here to see a related figure.)
4. In the Replace box, type (r). The With box should already be filled in with the registered trademark symbol if you had it selected in step 1. 5. Make sure the Formatted Text option is selected. 6. Click Replace. Word asks you if you want to replace the existing AutoCorrect definition. 7. Click Yes. The old definition is replaced. 8. Click OK to close the dialog box. Now, when you type (r), the characters will be replaced with a superscripted registered trademark symbol.
Precise Ruler Adjustments You already know that you can precisely adjust items by using the various dialog boxes that Word makes available through the use of the menus. For instance, you can precisely adjust tab settings by using the Tabs dialog box, which is displayed by choosing Tabs from the Format menu.
Precise Ruler Adjustments
You already know that you can precisely adjust items by using the various dialog boxes that Word makes available through the use of the menus. For instance, you can precisely adjust tab settings by using the Tabs dialog box, which is displayed by choosing Tabs from the Format menu.
Spell Checking From the Keyboard
You may already know that you can right-click on a misspelled word and the resulting Context menu will display suggested corrections for your error. You may not want to use the mouse to activate this feature, however. You might not want to take your hands off the keyboard, which can slow down your editing. If you are of this ilk, there are two major ways you can display the Context menu for the misspelled word. In both instances, you must make sure the insertion point is somewhere in the misspelled word, then you can do either of the following:
·
If you have one of the 104-key Windows keyboards, press the "right-click key." This is the key next to the right Ctrl key. ·
Press Shift+F10.
Either of these methods results in the Context menu being displayed. You can then use the arrow keys to select a suggested spelling correction. Pressing Enter then makes the correction. If you don't see a suggestion you like, pressing the Esc key dismisses the Context menu
Another possible solution is to simply place the insertion point someplace before the misspelled word, and then press Alt+F7. This automatically selects the next misspelled word in the document and displays the Context menu with suggested alternatives.
Arranging Paragraphs
Sometimes you want to move a paragraph or two around in your document. For instance, you might want to move a paragraph from its current location to before the preceding paragraph. You can quickly move paragraphs by following these steps:
1. Position the insertion point in the paragraph you want to move.
2. While holding down the SHIFT and ALT keys, press the UP ARROW or DOWN ARROW to move the paragraph.
Animated Menus
One of the ways in which Word attempts to add spice to life is through menu animation. Normally menu animation is turned off, but if you have some CPU cycles to spare, you may want to give it a try (as long as you are using Word 97 or a later version). Simply choose Customize from the Tools menu, and then click on the Options tab. The Menu Animations drop-down list has these possible settings:
·
None. This is the default; there is no menu animation. In Word 2002, this option is called "System Default." ·
Random. Results in a menu using the Unfold or Slide method, at random. ·
Unfold. The menu opens up from top to bottom and left to right. ·
Slide. The menu "slides" onto the screen, progressing from top to bottom. ·
Fade. The menu "fades" in, from light to dark.
This option is available only in Word 2002.
Make your selection, then click on the Close button.
Fixing Word
Word 2000 and Word 2002 include the ability to "fix" themselves. This means that you can instruct the program to examine all its components and reload them from the original installation CD-ROMs. In order to start this process in Word, follow these steps:
1. Choose Macro from the Tools menu, and then choose Macros from the resulting submenu. Word displays the Macros dialog box.
2. Using the Macros In drop-down list, choose Word Commands.
3. In the list of Word commands, select the FixMe option.
4. Click on Run
This starts the process. You may be prompted by the program to shut certain documents or programs in order for the fixing to finish. Follow the instructions, as prompted
Planting the Clipboard Toolbar
Word 2000 introduced a new feature called the Clipboard toolbar. In reality, this tool is not specific to Word, nor is it a true toolbar. The Clipboard toolbar presents up to 12 items that were recently copied to the Clipboard. You can pick and choose which of these you want to paste at any given time. It works across Office applications
The Clipboard toolbar is not a true toolbar because it doesn't work the same as other toolbars. You can dock a normal toolbar someplace along a window border in Word, and the program remembers from one session to another exactly where you want the toolbar displayed. The Clipboard toolbar has a mind of its own, and pops up whenever it wants to. It always pops up as a floating toolbar, and always seems to be in the way. This can be very annoying.
There are a couple of ways around this problem. The first is to not wait for the Clipboard toolbar to decide to display itself. Instead, choose Toolbars from the View menu, and then choose Clipboard. The Clipboard toolbar appears, and you can dock it to whatever position you want on your window. The toolbar will then stay in that position for the remainder of your Word session. You will, however, need to go through the same steps the next time you use Word--you can't get around Word's lack of memory in relation to your placement of the toolbar.
The other option is to simply turn off the toolbar so that the Clipboard toolbar never automatically shows up again. In other words, only you can manually display the toolbar--it won't just pop up on its own. This is done by making a change to a Registry value. If you decide to pursue this route, the normal cautions apply--you must be careful when editing the Registry. If you mess up, you can really mess up your system, perhaps even making it unbootable. If you feel cautiously adventurous, you can follow these steps:
1. Close Word. You don't need it open to perform any of these steps.
2. Click on the Start button. Windows displays the Start menu.
3. Choose Run from the Start menu. Windows displays the Run dialog box.
4. In the Open field, enter the name regedit.
5. Click on OK. The regedit (Registry Editor) program is started.
6. You want to find and select the HKEY_CURRENT_ USER\Software\ Microsoft\ Office\9. 0\Common\ General key.
7. Choose New from the Edit menu, and then DWORD Value from the resulting submenu. The Registry Editor adds New Value #1 at the bottom of the values shown in the right pane of the Registry Editor.
8. Change the name of the new value to AcbControl, and make sure it is selected.
9. The default value of AcbControl should be 0. With this value, the Clipboard toolbar is triggered and displayed as normal. To change the value, choose Modify from the Edit menu. Registry Editor displays the Edit DWORD Value dialog box.
10. Change the value to 1 and click on OK. This value turns off the triggering mechanism used to display the Clipboard toolbar automatically.
11. Close the Registry Editor.
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